All Interim HealthCare staff are eligible for our new mileage rate. All field staff will be eligible for automatic deposit of their scheduled mileage with no paperwork or approval necessary, it is automatically calculated and paid! While everyone will be eligible for reimbursement at the new rate of 50 cents/mile, field staff who travel to more than one patient per day to complete visits or patient care will have their mileage reimbursement automatically calculated and added to their paychecks, all other stops for Client errands or Lab Results, etc will be eligible for reimbursement through our Mileage Exception Expense Report submitted to your local office.
If you are an In-Office employee, you are still eligible for our 50cents/mile rate of reimbursement, for approved commutes (including during nights, and weekends) however we do ask that you continue submitting your expense reports to your manager for approval, and they will forward to our Accounts Payable team!
Commuting from home to your first patient, and from your last patient back to your home is considered your commute to work! Mileage for reimbursement must be mileage between your first visit and your last visit of the day. If you travel to the office, lab or other address in between patients, you can still be reimbursed through our Mileage Exceptions Expense report, for mileage that is not tracked by the patients on your scheduling system.
You will still be eligible for a reimbursement for your mileage traveled, IF the travel is work related, approved and within the scope of your care to a patient or client. If your travel falls under these guidelines, you will be asked to submit a Mileage Exceptions Expense Report, where you can submit for mileage reimbursement of travel that is not tracked through your scheduling system. If you are unsure, feel free to ask your local HR person for more info!
Commuting from home to your first patient, and from your last patient back to your home is considered your commute to work! Mileage for reimbursement must be mileage between your first visit and your last visit of the day.
Mileage is calculated and tracked based on the shortest route as determined on Google Maps, a feature that saves you time from having to track how many miles each trip took back and forth. But if there is a necessity for an unusual detour or route change for some unforeseen reason, please manually track your mileage, and submit this mileage on a Mileage Exception Expense Report!
If your commute would normally take you directly from home to your first patient, you would not be automatically paid for your mileage from the office to that patient, however you may be eligible for reimbursement if you submit a Mileage Exceptions Expense Report. Consult with your local office and HR team to determine if you think that your trip might be reimbursable and they will answer your questions!